The AP/AR Specialist is responsible for high-volume data entry and processing of invoices, payments, and receivables to support the company’s accounting operations. This role is critical in ensuring timely and accurate posting of financial transactions for a multi-state employer involved in engineering, manufacturing, construction, and aftermarket service and maintenance. The AP/AR Specialist works closely with the Accounting Manager and other team members to maintain accurate financial records, reconcile accounts, and assist with tax-related compliance.
Key Duties:
Enter and maintain invoices, receipts, and payment records in accounting systems.
Process accounts payable, including matching purchase orders, verifying charges, and preparing vendor payments.
Process accounts receivable, including posting customer payments and monitoring outstanding balances.
Reconcile vendor accounts, customer accounts, and bank statements.
Support sales/use tax compliance through accurate data entry and reporting.
Assist with month-end closing by preparing reconciliations and reports.
Respond to vendor and customer inquiries promptly and professionally.
Maintain organized financial files and documentation.
Provide administrative support to the accounting department as assigned.
Requirements:
Strong data entry skills with high attention to detail and accuracy.
Proficiency in Microsoft Office, especially Excel.
Experience with accounting software (QuickBooks or ERP systems preferred).
Ability to manage confidential financial data with discretion.
Preferences:
1–3 years of experience in accounts payable, accounts receivable, or general accounting support.
Experience in construction, engineering, or manufacturing industries.
Familiarity with both accounts payable and accounts receivable functions.
Strong organizational skills and ability to prioritize tasks in a fast-paced environment.
